Instructions for Presenters

Oral presentations
All oral presenters should double-check the final slot for their presentation. Please present yourself to your session chair 10 minutes before the session and bring your presentation on a stick. It is not possible to use your own laptop for the presentation. Each presentation is scheduled for 25 minutes plus 5 minutes Q&A (unless you have individual arrangements with your session chair). You are free in the choice of your slide format, but we strongly recommend 4:3.

Poster presentations
There is no template for the poster, but the format for all posters should be A0, portrait style. Please don’t use font sizes smaller than 18. Authors must bring their printed poster to the conference and arrive before midday on September 7, 2016. There will be assistance for hanging the posters with a clip system. At the conference poster authors are kindly requested to stay near their posters during the poster sessions in order to answer questions from other conference delegates and the poster session chair.

Postersession time slots
Sept 7, 2016 | 3:30-4:30 p.m.
Sept 8, 2016 | 3:00-4:00 p.m.
Sept 9, 2016 | 12:30-1:30 p.m


Full Paper Submission
All accepted authors have the option of either submitting a 5-8 pages long full paper or their presentation slides or their finished poster for the conference proceedings. You can also choose to do both. If you decide to submit a full paper, please use the template below.

Submission deadline for all types of contribution (full paper, presentation slides or poster) has been extended to August 9, 2016


Paper Template for Authors [24KB]

Paper Template for Authors [37KB]

Please upload your final contribution here.

Instructions for oral presenters:
Oral presenters can either submit a 5-8 pages long full paper or their presentation slides for the conference proceedings (.pdf format). One of the two is mandatory, but you are welcome to submit both.

Instructions for poster presenters:
Poster presenters can either submit a 5-8 pages long full paper or their  finished poster for the conference proceedings (.pdf format). Again, one of the two is mandatory, but you are welcome to submit both. For more information on the poster session please scroll down this page.

Copyright to be granted during the upload process:
There are two kinds of copyright: first the general, non-exclusive copyright granted to Fraunhofer to publish your paper, slides or poster in the conference proceedings. This copyright is mandatory.
The second kind of copyright only applies to those authors who choose to hand in a paper: if you want your paper published in the IEEE Xplore database, you need to grant IEEE the non-exclusive copyright for your paper. This is optional.
Copyrights can be granted during the final submission process (see below).
Deadline extended to August 9, 2016

Important Dates

Participant registration
Please note that for every accepted abstract an author must have registered by the end of the early bird registration. Please provide your two- or three-digit abstract ID in order to benefit from the reduced authors’ fee.
Deadline for authors June 30, 2016

Photo and short bio of presenting author
If you haven’t already done so, please send an email to with the picture and a  one-paragraph-bio of your presenting author. The bio should be in English and no longer than 80 words. For the picture please choose a recent portrait in good resolution and send it to us in .jpg, .png or .tiff format.
Deadline June 30, 2016

Publication policy

  • Proceedings distributed online before and during the conference
  • All submissions under non-exclusive copyright
  • Possible ways for your contribution are:


Submission of an abstract until Feb. 29, 2016
including one (optional) figure

Instructions for Authors - EGG 2016+

The official language for all presentations is English.


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